Sales Tax Information
Sales Tax & Resale Certificates
Last updated: October 2025
How Sales Tax Works at Art Collectiv
Sales tax is based on where your order ships, not where your business is located.
We collect sales tax in states where we have a tax presence (called "nexus"):
- California
- Florida
- North Carolina
- New York
- Texas
Two Types of Certificates:
1. Home State Certificate (Required for All):
Provided during application to verify you're a registered business.
2. Additional State Certificates (As Needed):
Only required if you ship orders to CA, FL, NC, NY, or TX.
Tax-Free Purchases
To purchase without sales tax, provide a valid resale certificate from the state where you're shipping.
Real Examples
California designer → California project
✓ Use your CA resale certificate
✓ No sales tax charged
California designer → Texas project
✗ CA certificate won't work in TX
✓ Need TX resale certificate OR pay TX sales tax
New York designer → Florida vacation home project
✗ NY certificate won't work in FL
✓ Need FL resale certificate OR pay FL sales tax
Your Two Options
Option 1: Provide State Certificate (Tax-Free)
✓ Get sales tax permit in destination state
✓ Provide us with valid resale certificate
✓ No sales tax charged on orders to that state
✓ Best for: Regular work in that state
Option 2: Pay Sales Tax (Simpler)
✓ No certificate needed for that state
✓ Sales tax charged on orders to that state
✓ No ongoing state tax filing obligations
✓ Best for: Occasional out-of-state projects
Required Certificates by State
| State | Certificate Required | Form Number |
|---|---|---|
| California | CA Resale Certificate | Form CDTFA-230 |
| Florida | FL Annual Resale Certificate | Form DR-13 |
| New York | NY Resale Certificate | Form ST-120 |
| North Carolina | NC Streamlined Certificate | Form E-595E |
| Texas | TX Resale Certificate | Form 01-339 |
⚠️ Important: Florida certificates expire December 31 annually!
How to Add Certificates
Upload certificates anytime:
- In your account dashboard
- Email to: trade@artcollectiv.com
We'll verify with state tax authorities and update your account within 1-2 business days.
Common Questions
A: Only if you ship to Florida! If all your projects are in NY, you only need your NY certificate.
A: No. Each state requires its own certificate. You'll need a TX certificate for TX projects.
A: Two options:
- ✓ Get FL permit if you'll have more FL projects
- ✓ Just pay FL tax this once if it's a one-time thing
A: No problem! Sales tax will be charged at the applicable state rate for that order.
Quick Reference Table
| Your Location | Shipping To | Certificate Needed | Result |
|---|---|---|---|
| California | California | CA certificate | ✓ No tax |
| California | Texas | TX certificate | ✓ No tax OR ✗ Pay TX tax |
| California | Florida | FL certificate | ✓ No tax OR ✗ Pay FL tax |
| New York | New York | NY certificate | ✓ No tax |
| New York | Florida | FL certificate | ✓ No tax OR ✗ Pay FL tax |
| New York | California | CA certificate | ✓ No tax OR ✗ Pay CA tax |
| Florida | Florida | FL certificate | ✓ No tax |
| Florida | California | CA certificate | ✓ No tax OR ✗ Pay CA tax |
| Texas | Texas | TX certificate | ✓ No tax |
| Texas | Florida | FL certificate | ✓ No tax OR ✗ Pay FL tax |